In the digital world, emojis have become a universal way to express emotions. What started as simple smiley faces has evolved into a whole language that we now use without even thinking. Emojis have transcended text messages and social media and become part of our everyday communication. In fact, it’s not uncommon to hear people describe feelings using the names of emojis like “heart eyes” or “facepalm.”

Almost every mobile app allows you to sprinkle emojis in your content, whether you’re texting, writing a note, or posting on social media. But desktop apps are catching up fast, with some interesting shortcuts to access emoji panels. If you’re on Windows PC, or on Mac, you can pull up the emoji panel by pressing, respectively:

Windows + . (period)

Control + Command + Space

These panels are not just for casual texts—they’re great for spicing up traditionally dull documents like spreadsheets, Word documents, or even emails.

One particular case where I find emojis incredibly helpful is in my to-do list. Yes, I use emojis in my to-do list, and let me tell you—it adds a whole new layer of character and even functionality to it!

I use a spreadsheet for my tasks, and by adding emojis, I can quickly visualize what each task represents or how I should prioritize it. Here’s how I use emojis in my to-do list:

Numbered Emojis: I often add number emojis (like 🔟 or 1️⃣) to assign a tentative order of tasks. This helps me easily see what needs to be tackled first.

Umbrella Task Emoji ☂️: For larger, more complex tasks with subtasks, I use the umbrella emoji (☂️). It helps me keep an overarching task visible, ensuring it doesn’t get overlooked or deleted until everything is fully completed.

Timer Emoji: For tasks I can knock out during short breaks, I use a timer emoji (⏲️). It reminds me that these tasks are quick wins and can be squeezed in between bigger projects.

Car Emoji 🚗: I use the car emoji (🚗) for tasks that need to be done while I’m out and about, like running errands. It’s a quick visual reminder that these tasks require me to leave my home.

Sunset Emoji 🌅: For tasks I plan to tackle in the evening, I use the sunset emoji (🌅). It helps me organize my day by setting aside activities that are better suited for the quieter hours of the day than spending time during teh day.

And this is just the start—your creativity is the only limit! Emojis can help bring some visual flair to otherwise dull task lists, making the experience of planning your day a little more fun and engaging.

In fact, this idea of adding fun to work isn’t just a productivity hack—it’s grounded in workplace psychology. In the popular business book Fish!, the authors emphasize the importance of having fun at work to boost your energy and feel more engaged. Incorporating something as simple as emojis into your to-do list could be a small but impactful way to make your daily tasks feel less like a chore and more like something you enjoy.

So, why not give it a try? Add some emojis to your next to-do list, and watch how much more energized and organized you feel.

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Many productivity experts advocate for limiting the number of goals we pursue at any given time. On the face of it the reasoning is sound—focusing on fewer objectives allows us to channel more energy and resources into each one, increasing the likelihood of success. However, for many of us, this approach isn’t always practical. Life doesn’t unfold in a series of neatly organized priorities. We often need to meet professional targets, manage family responsibilities, and find time for personal growth—all simultaneously.

Similarly, essentialism, although great in principle, ends up neglecting this practical reality. It’s often hailed as a pathway to a more focused and fulfilling life. The core idea is straightforward: by concentrating on fewer tasks or goals, we can devote more energy and resources to what truly matters, thereby achieving greater success and satisfaction. Essentialism subtly suggests that limiting our goals is always possible or practical. In reality, the need to juggle multiple priorities is unavoidable.

While the idea of limiting goals might seem appealing, the reality is that having multiple goals is often a necessity, not just a choice. Brad Stulberg, co-author of The Passion Paradox, emphasizes the importance of adding “texture” to our lives through the pursuit of diverse, meaningful activities. According to Stulberg, life’s richness and resilience come not from single-minded focus, but from engaging in a variety of pursuits that collectively contribute to our overall well-being.

Stulberg argues that this texture is what gives life its depth and meaning. Pursuing multiple goals across different domains—whether in our professional careers, personal development, family life, or hobbies—creates a tapestry of experiences that makes life both fulfilling and resilient. For example, while achieving professional success is gratifying, coupling it with personal growth, quality time with family, and hobbies leads to a more balanced and satisfying life. Each goal, though demanding, adds a unique layer to our experiences, enriching our lives in different ways.

Moreover, having multiple goals can act as a safeguard against the risks of focusing too narrowly on one area. If setbacks occur in one aspect of life—be it a career downturn, personal challenges, or a failed project—other areas can provide support and stability, preventing the loss from overwhelming us entirely. This diversification of goals helps ensure that our identity and sense of purpose are not tied to a single pursuit, making us more resilient in the face of adversity.

Additionally, having multiple goals allows us to make incremental progress toward long-term aspirations. Essentialism often overlooks the benefit of taking small, consistent steps towards future ambitions. For example, if you aspire to become an author in ten years, starting to read books on writing and studying the craft today builds a solid foundation for when you eventually focus on writing full-time. By advancing gradually in various areas, we ensure that we are not starting from scratch when the time comes to pursue our long-term goals.

In essence, pursuing a “reasonable” number of multiple goals is crucial for a rich and resilient life. Embracing diverse ambitions not only enriches our experiences but also builds resilience. By spreading our focus across various pursuits and making incremental progress, we ensure that setbacks in one area don’t derail our entire sense of purpose, allowing us to recover and thrive in other aspects of life.

The real challenge, therefore, is not about reducing our goals but about managing them effectively and ensuring they align with our core values.

This is where professional time management becomes vital. Time management isn’t just about squeezing more tasks into our day; it’s about making deliberate choices that align with our values and long-term goals. Mastering this skill allows us to juggle multiple goals effectively without feeling like we’re constantly dropping the ball.

Without a robust system to handle multiple goals, the process can quickly become overwhelming. Managing various objectives can lead to stress and chaos, particularly if there’s no clear strategy in place. The core issue is not the number of goals but the lack of a structured approach, which can result in missed deadlines and fragmented efforts.

To effectively manage multiple goals, it’s crucial to implement a structured approach. Here’s a method to alleviate the overwhelm:

1. Maintain a List of Goals: Begin by clearly listing all your goals to get a high-level overview of what you aim to achieve. This list acts as a central reference point, keeping you aware of your objectives. While it’s important to have this list, remember it’s not set in stone. You can adjust and refine it as needed, but avoid making changes impulsively. Instead, ensure any modifications are deliberate and well-considered.
2. Break Down Goals Using a Mind Map: Utilize a mind map to break each goal into smaller, actionable steps. This visual tool clarifies the specific actions needed for each goal, helping you to understand and prioritize tasks effectively. Don’t underestimate the importance of this step—it’s crucial for success. Many promising goals falter because we neglect to decompose them into doable actions. By investing time in this process, you ensure every necessary step is identified, reducing procrastination and facilitating progress. Remember, achieving full clarity about your goals is an ongoing process. Expect to revise your mind map multiple times as you advance and gain deeper insights.
3. Create and Categorize Task Lists: Transform your mind map into detailed task lists, including all the, identified thus far, granular tasks necessary for each goal. Once you have a comprehensive list, categorize these tasks into what can be realistically achieved in the coming week and what should be placed on a back burner list.
4. Use a Back Burner List: The back burner list is essential for managing overwhelm. It contains tasks that are important but not immediately actionable. By placing less urgent tasks here, you can declutter your primary task list and focus on what requires immediate attention. This approach helps maintain clarity and allows you to concentrate on tasks that are feasible within the current or upcoming week.

Organizing your goals and tasks in this manner addresses several common issues:

• Overwhelm: The back burner list mitigates the feeling of being overwhelmed by breaking tasks into manageable chunks.
• Focus: Concentrating on tasks achievable within the week ensures steady progress without spreading yourself too thin.
• Clarity: Breaking down goals into actionable steps and categorizing tasks keeps your efforts aligned and well-organized.

In essence, a trusted time management system is crucial for efficiently navigating multiple goals. By structuring your approach with clear lists, mind maps, and strategic categorization, you can handle numerous goals without succumbing to chaos. This method enables continuous progress across various pursuits while maintaining focus and reducing stress.

Don’t constrain your ambitions just to avoid diluting your focus on what seems most vital. Embrace a multitude of dreams to lead a richly textured life, as this diversity equips you to absorb setbacks and navigate challenges with resilience. By implementing a robust time management system as your backbone, you ensure that you can enjoy the journey itself, rather than viewing it as a mere series of tasks. This approach allows you to savor the process of pursuing your goals, making each step towards achievement a part of a fulfilling adventure.

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(Originally published in Times of India on August 17, 2024)